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Apply by August 9, 2024

IAP2 Canada Seeks Consultant Proposals for an Engagement Consultant

IAP2 Canada is seeking an Engagement Consultant to support the adaptation and implementation of these international engagement materials for Canadian community members. This initiative aims to foster meaningful engagement with key communities, ensuring their perspectives enrich the broader international process.

Description of IAP2 Canada

IAP2 Canada is an association dedicated to advancing the practice of public participation (P2) among professionals across Canada and globally. Comprising over 1000 members from diverse sectors such as government (local, provincial, federal), education, healthcare, energy (power, oil & gas, renewable energy, mining & forestry), non-profit, academia, infrastructure, and property development, IAP2 Canada fosters collaboration among professionals, citizens, academics, and decision-makers to ensure inclusive decision-making processes. Members are actively engaged through various volunteer opportunities, including serving on boards, steering committees for conferences, contributing to newsletters and webinars, thereby expanding their professional network and knowledge base.

Description of the Project

The IAP2 Spectrum of Public Participation helps define how the public engages in participation processes worldwide. \We are conducting an international review to assess current Spectrum usage, its evolution over the past three decades, and its alignment with contemporary practices. This review will also consider the cultural, economic, and social diversity across different regions of IAP2.

An international Project Team is leading this review and engagement effort, and facilitating online engagements open to the entire IAP2 community worldwide. The team is developing engagement materials for IAP2 Regions to conduct additional activities, with input feeding into the international review and subsequent recommendations.

Overview of the Role

Review International Engagement Materials:

• Understand and review existing international engagement materials.
• Adjust the Canadian engagement plan based on the international process

Community Member Mapping and Engagement Strategy:

• Identify key communities, groups, and parties relevant to the engagement process.
• Develop a community members map outlining primary community members and their influence.
• Recommend appropriate methods and levels of engagement based on community members mapping.

Engagement Implementation:

• Develop a comprehensive engagement plan for a 6-8 week period (late August to December).
• Coordinate and host engagement activities tailored to community members groups including dialogue sessions, workshops, surveys, and other relevant engagement methods.
• Engage with membership at the 2024 North American Conference (NAC) in Ottawa.
• Ensure engagement activities are inclusive, accessible, and effective in gathering diverse perspectives.

Consolidation and Reporting:

• Collect and consolidate community members' input and feedback.
• Analyze and summarize findings to provide actionable insights to the project team.
• Prepare reports or presentations summarizing overall community members opinions and recommendations.

*Timeframes, scope, and details are evolving as the project progresses; Candidates should be prepared to be flexible and adaptable to shifting timelines.

Timeline:

Late August to December: Engage community members through coordinated activities over a 6-8 week period with richer engagement in August/September and a secondary phase aligned with the NAC.

Deliverables:

• Adapted Canadian engagement strategy and materials.
• Community member mapping report and engagement plan.
• Documentation of engagement activities and outcomes.
• Final report summarizing community members feedback and recommendations.

Budget

The IAP2 Canada Board has set a budget of $10,000 to complete the engagement consultation. Expenses related to conducting the engagement (translation of materials, etc.) will be reimbursed to a maximum of $3,000.

Criteria That Will Be Used to Evaluate Proposals

• Experience, Capacity, and Track Record (50%)
• Flexibility and Adaptability (25%)
• Communication and Collaboration with Diverse Groups (25%)

Please limit your proposal to 5 pages. A maximum of 5 additional pages of Appendices will be accepted.

The Process

IAP2 Canada distributes the call for proposals (July 2024).

Interested parties must respond by August 9, 2024.

Include information about your business/company and please respond to the following questions:

1. Please describe your level of bilingualism.
2. Describe your experience with similar projects involving international community members engagement and public participation processes.
3. What are some strategies or criteria you consider when ‘right-sizing’ an engagement project? Provide examples of projects where you have adapted materials to suit regional or national contexts.
4. How do you plan to conduct community members mapping to identify key communities, groups, and parties relevant to the Canadian engagement process? and how will you ensure that engagement activities are inclusive, accessible, and effective in gathering diverse perspectives?
5. Please include some of the challenges you foresee of this work and how you'll address them.

Please address each area of the scope of services indicating your ability to provide support as part of the contract. Also indicate services that you typically outsource.

The selection committee will review all proposals and will select the top 2-3 candidates (completed by August 23, 2024)

If needed, the committee will set up a meeting with the final candidates (completed by August 23, 2024)

A contract will be finalized with the selected party (completed by August 30, 2024)

The consultant hired by IAP2 Canada will be asked to attend the whole or part of the conference to facilitate engagement activities and observe the program. (October 24-26, 2024 in Ottawa, Ontario). IAP2 Canada will provide accommodation and conference registration. The consultant will be responsible for their travel expenses.

Please send Proposals to info@iap2canada.ca with the subject line “Spectrum Review: IAP2 Canada Engagement Consultant Proposal - Your Name” by August 9, 2024 11:59pm PT for consideration.

Apply by: August 30

The Member Experience and Administrative Coordinator is an integral part of the IAP2 Canada team both at the board level and with members across Canada.

Reporting to the Executive Director, this role is a home-based position working remotely part time (25-30 hours per week).

Responsibilities and how you will contribute:

General Administration:

• Manage the email inbox, responding or forwarding them to the appropriate parties - ensure timely responses and coordinate with other team members as necessary
• Coordinate membership processes, including new members and renewals, invoicing and aging receivables, membership database updates, and other related functions
• Update the monthly membership reporting documents for the board and Chapters, ensuring accurate and up to date information
• Administer the career center and related invoicing
• Attend and support staff meetings and other meetings as required
• Support and maintain various software systems, including Google Suite, Basecamp, Zoom, Wild Apricot, and other systems that are relevant and introduced
• Streamline processes, systems, and virtual file storage
• Assist in investigating benefit programs for employees
• Support other staff members as needed and where time permits

Accounting/Bookkeeping Support:

• Provide support for accounting and bookkeeping tasks, including invoicing, aging receivables and refunds/credit in collaboration with a third-party bookkeeping firm and the Executive Director
• Assist with visa reconciliation

Governance and Executive Leadership Support:

• Provide support to the Executive Director, including minute-taking and calendar coordination for board and committee meetings
• Assist and support the upcoming policy and procedure review

Committees, Programs, and Events:

• Assist with content creation and review for e-blasts, newsletters, event descriptions, social media and website updates
• Provide support to all Communities of Practice (CoPs)
• Provide support to various board and operational committees
• Perform general clerical tasks including scheduling meetings and capturing notes
• Support the coordination of the North American Conference

Please note that this job description outlines the general responsibilities and expectations of the Member Experience and Administrative Coordinator and may be subject to change based on organizational needs.

Email resumes to info@iap2canada.ca by August 30 with the subject line "YOUR NAME Application for Member Experience and Administrative Coordinator".

Apply by: July 24, 2024.

The Manager of Communications and Change Management is responsible for providing strategic leadership and oversight to enhance communication and change management practices within Strathcona County.

This position involves leading the strategic communications in a center-led delivery model, collaborating with departmental communicators, setting policies and standards, providing key support to executive members and councillors, and overseeing media relations to ensure corporate communication needs are met.

The Manager oversees the development and implementation of corporate change management standards to support seamless operational transitions and project integration across the organization. This includes advising on complex issues, driving innovation, and promoting continuous improvement to enhance organizational effectiveness.

As the Manager you will play a critical role in crisis communication and emergency management, serving as a key member of the Emergency Operations Center (EOC) to provide strategic guidance during emergencies and develop crisis communication plans tailored to local government operations.

Find out more: https://fa-erjf-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/11257

Apply by: July 24, 2024 

Takes a lead role in engagement matters with a focus on projects related to diversity, inclusion and accessibility. Works with departmental staff and community stakeholders to build and implement meaningful community engagement strategies on key planning initiatives. Provides strategic expertise to identify communications issues and risks. Forges strong relationships locally, nationally, and globally.

Find out more: 

https://cityofvaughan.njoyn.com/cl4/xweb/XWeb.asp?tbtoken=ZllZSxlaDVBwYnYuJS5ALiReRVVcFE9BcBUsaVUqB1RMIl8JenlfXTEcL0cfBRMDBEYYGhJWSXNhF3U%3D&chk=ZVpaShM%3D&clid=74035&Page=JobDetails&Jobid=J1223-0460&BRID=355579&lang=1

Apply by: June 25, 2024

This position is focused on supporting the Building a Stronger Kelowna initiatives, including the redevelopment of Parkinson Recreation Centre, Mission Activity Center, Glenmore Activity Center and other projects as assigned. Corporate and Council expectations for the project include frequent and positive engagement with the consultant/contractor project team, specific user groups, organizational partners and others.

As a member of the project team in communications, you will provide strategic advice about project audiences and communication needs. Specific tasks might include writing, editing and content creation, they could additionally include public engagement, customer service, event coordination and community liaison.

The successful candidate will have post-secondary education in communications/public relations or journalism, along with experience in corporate communications. Confident, clear writing skills and a sound understanding of strategic communications are essential. Skills should include problem solving, project management, political sensitivity and managing change. An ability to build relationships is key as are sound judgment and critical thinking skills. The flexibility to balance priorities and multiple projects is also essential.

Grow your career in an organization that supports employee work-life balance and career and professional development. This exempt position offers a salary range of $84,000 to $98,000, employer-paid comprehensive benefits, an earned day off program, paid vacation and one of Canada’s top pension plans.

Learn more: https://www.kelowna.ca/city-hall/careers-volunteering/career-job-opportunities

Apply by: May 23, 2024

The Comox Valley Regional District is accepting applications for a full-time Communications and Engagement Specialist (Specialist) to join our Solid Waste team. The Specialist develops and implements communication and public engagement strategies in alignment with International Association of Public Participation (IAP2) standards and CVRD corporate guidelines. Under the direction and guidance of the Manager of Solid Waste Planning and Policy Development, the Specialist works on a variety of engagement, education and communication projects in support of the Comox Strathcona Waste Management Service (CSWM) service. The CSWM service manages over 65,000 tonnes of waste and recycled material annually and oversees a number of diversion and education programs for the CVRD and the Strathcona Regional District (SRD).

Learn more: https://www.comoxvalleyrd.ca/about/careers/current-opportunities

Apply by: May 29, 2024

Are you looking for a position that has department-wide impact and influence?

Under the direction of the Manager, Strategic Engagement and Integrated Initiatives within the Policy, Governance and Legislative Services Branch, this position is responsible for supporting a variety of strategic projects focused on achieving the ministry’s mandate of affordability, modernizing government services, and fostering efficient, productive delivery of government programs, services and information.

• The overall aim for the branch is a consistent and coordinated implementation of strategic initiatives. Specific accountabilities of the Senior Policy and Program Advisor position includes:
• Providing advice and recommendations to the Manager;
• Providing stakeholder engagement expertise, including the development and execution of strategic engagement plans and processes as well as leading stakeholder engagements;
• Providing project and policy leadership on a range of priorities and organizational reviews for the ministry;
• Supporting the ministry’s red tape reduction efforts including quantitative analysis / methodologies and implementing service improvements to reduce red tape;
• Supporting intergovernmental priorities to ensure the ministry is strategically positioned to participate in interactions with federal-provincial-territorial governments and respond to international trends/developments.
• Delivering project management support/coordination; and
• Providing oversight to divisional modernization efforts.

Learn more: https://jobpostings.alberta.ca/job/Edmonton-Senior-Policy-&-Program-Advisor/575601617/

We are looking for people with strong facilitation, communication, critical thinking, and project management skills to serve as Code Managers. This is an opportunity to facilitate the work of a broad range of stakeholders ensuring they reach consensus on an updated national standard for farm animal welfare. Codes of Practice serve as educational tools, reference materials for animal protection regulations, and the foundation for assessment programs.

Learn more here: https://tinyurl.com/mprjcadd

Reporting to a Manager in the Transportation Planning and Science Department, this position will be responsible for leading the consultation component of major transportation planning and engineering projects that involve public consultation, such as transportation master plans, active transportation master plans, Class Environmental Assessments, and other transportation planning and engineering assignments for public and private sector clients across Ontario. This position will be critical to supporting Project Management teams and in leading all stakeholder engagement strategies. The candidate will also have the opportunity to mentor and guide junior staff in consultation activities, and support junior staff skill development.

Learn more here: https://tinyurl.com/y9nzawju

IAP2 Canada is thrilled to invite passionate individuals to join our dynamic community as volunteers for the year 2024. As a leading organization dedicated to advancing the practice of public participation, IAP2 Canada plays a pivotal role in shaping the future of inclusive decision-making processes. We’re seeking volunteers who are enthusiastic, committed, and ready to contribute their skills and energy to support our mission.

By volunteering with IAP2 Canada in 2024, you'll be at the forefront of driving positive change, promoting transparency, and empowering communities. For any questions regarding volunteering at IAP2 Canada, don’t hesitate to reach out at info@iap2canada.ca.

2024 North American Conference, Local Fun Committee

As a Local Fun Committee member, you will be responsible for planning the social portions of the conference. Your role includes the planning of an opening reception and organizing other local activities such as dine-arounds, field trips or site visits.

• Apply here!

Interested Members, National Capital Region Chapter

Encompassing Ottawa, ON, and Gatineau, QC, IAP2 Canada’s National Capital Region (NCR) chapter is in for an exciting year as the area hosts the upcoming North American Conference this October.

The NCR chapter is in a period of regrowth and is soliciting a call for new interested members to help re-establish the chapter.

• Submit your name!

IAP2 Canada Core Value Awards Judges

The IAP2 Canada Core Values Awards recognize the outstanding efforts of individuals, organizations, and projects that embody the core values of the International Association for Public Participation (IAP2) in Canada. Originally initiated by IAP2 International, unique IAP2 Canada awards were developed and implemented starting in 2014.

As a Core Value Awards Judge for IAP2 Canada, you will review the Canadian submissions individually according to the criteria as identified in the Judges scoring package (to be provided). and as a group to reach consensus. We’re looking for IAP2 Canada members with strong knowledge of and experience in IAP2’s Core Values, the Code of Ethics and the Spectrum. You have 5 - 10 years of experience in P2, have familiarity with reviewing applications, leadership and decision-making skills, and a range of experience in topics related to engagement.

• Click here to apply

IAP2 Canada Governance & HR Committee

The Governance & Human Resources Committee is responsible for providing advice and recommendations to the IAP2 Canada Board of Directors on best practices, policies and procedures for good governance and human resource management as it relates to the Executive Director.

The Governance Committee is a Standing Committee of the IAP2 Canada Board, which is responsible for final decisions on policy.

If you have strong knowledge of non-profit governance, an excellent understanding of strategic leadership, knowledge and/or experience with human resources, and experience with member-based organizations and/or non-profit boards, we encourage you to review the volunteer description and apply for this volunteer opportunity.

• Read the volunteer description
• Click here to apply

NEW Operational Committees: Membership and Marketing & Communications

We are happy to introduce IAP2 Canada's dynamic new operational committees, designed to continue charting a thoughtful path forward for the organization. These specialized committees are forged with the goal of enhancing the organization's effectiveness and impact across diverse sectors.

Marketing & Communications Committee

This committee’s mandate is to advise the IAP2 Canada Board of Directors and organization staff relating to IAP2 Canada’s goals surrounding brand growth, recognition, and renewal, and where appropriate, to drive increased training, certification, and membership registration. There is also a hands-on component for volunteers to this committee whereby you may be asked to assist the operational team in undertaking some of the work associated with the action items/established KPIs and in writing blog posts.

• View the terms of reference
• Apply here

Membership Committee

As a membership organization, IAP2 Canada is seeking committee members to advise the IAP2 Canada Board of Directors and organization staff on the matter of IAP2 Canada’s goals surrounding membership retention, recruitment, and growth. There is also a hands-on component for volunteers to this committee whereby you may be asked to assist the operational team in undertaking some of the work associated with the action items/established KPIs.

• View the terms of reference
• Apply here

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L’AIP2 Canada est ravie d'inviter des personnes passionnées à se joindre à notre communauté dynamique en tant que bénévoles pour l'année 2024. En tant qu'organisation de premier plan dédiée à l'avancement de la pratique de la participation publique, l’AIP2 Canada joue un rôle central dans le façonnement de l'avenir des processus décisionnels inclusifs. Nous recherchons des bénévoles enthousiastes, engagés et prêts à mettre leurs compétences et leur énergie au service de notre mission.

Comité local de divertissement, Conférence Nord-Américaine 2024

En tant que membre du comité local de divertissement, vous serez responsable de la planification des parties sociales de la conférence. Votre rôle comprend la planification d'une réception d'ouverture et l'organisation d'autres activités locales telles que des dîners, des excursions ou des visites de sites.

• Postulez ici!

Membres intéressés, section de la région de la capitale nationale

Le chapitre de la région de la capitale nationale (RCN) de l’AIP2 Canada, qui englobe Ottawa (Ontario) et Gatineau (Québec), s'apprête à vivre une année passionnante, car la région sera l'hôte de la prochaine Conférence nord-américaine en octobre.

Le chapitre de la RCN est en période de croissance et lance un appel à de nouveaux membres intéressés à aider à rétablir le chapitre.

• Soumettez votre nom

Juges des prix des valeurs fondamentales de l’AIP2 Canada

Les prix des valeurs fondamentales de l’AIP2 Canada reconnaissent les efforts exceptionnels d'individus, d'organisations et de projets qui incarnent les valeurs fondamentales de l'Association internationale pour la participation publique (l’AIP2) au Canada. Initialement lancés par IAP2 International, les prix uniques de l’AIP2 Canada ont été développés et mis en œuvre à partir de 2014.

En tant que juge des prix des valeurs fondamentales,, vous examinerez les soumissions canadiennes individuellement selon les critères identifiés dans le dossier de notation des juges (à fournir) et en groupe pour parvenir à un consensus. Nous recherchons des membres de l’AIP2 Canada ayant une forte connaissance et expérience des valeurs fondamentales,du code d'éthique et du spectre IAP2. Si vous avez entre 5 et 10 ans d'expérience en P2, vous êtes familier avec l'examen des demandes, vous avez des compétences en leadership et en prise de décision, et vous avez une expérience variée dans les sujets liés à l'engagement, nous vous encourageons de soumettre votre candidature.

• Postulez ici

Comité de gouvernance et des ressources humaines de l’AIP2 Canada

Le Comité de gouvernance et des ressources humaines est chargé de fournir des conseils et des recommandations au Conseil d'administration de l’AIP2 Canada sur les meilleures pratiques, les politiques et les procédures de bonne gouvernance et de gestion des ressources humaines en ce qui concerne le/la directeur exécutif(ve).

Le Comité de gouvernance est un comité permanent du Conseil d'administration de l’AIP2 Canada, qui est responsable des décisions finales en matière de politique.

Si vous avez une solide connaissance de la gouvernance des organisations à but non lucratif, une excellente compréhension du leadership stratégique, des connaissances et/ou de l'expérience en matière de ressources humaines, ainsi que de l'expérience avec des organisations de membres et/ou des conseils d'administration d'organisations à but non lucratif, nous vous encourageons d'examiner la description et à poser votre candidature pour cette opportunité de bénévolat.

• Voir la description bénévole
• Poser votre candidature

NOUVEAUX comités opérationnels : Adhésion membre et Marketing & communications

Nous sommes heureux de vous présenter les nouveaux comités opérationnels dynamiques de l’AIP2 Canada, conçus pour continuer à tracer une voie réfléchie vers l'avenir pour l'organisation. Ces comités spécialisés ont été créés dans le but d'améliorer l'efficacité et l'impact de l'organisation dans divers secteurs.

Comité du marketing et des communications

Le mandat de ce comité est de conseiller le conseil d'administration de l’AIP2 Canada et le personnel de l'organisation sur les objectifs concernant la croissance, la reconnaissance et le renouvellement de la marque et, le cas échéant, de favoriser l'augmentation de la formation, de la certification et de l'inscription des membres. Les bénévoles de ce comité ont également une composante pratique, puisqu'il peut leur être demandé d'aider l'équipe opérationnelle à entreprendre une partie du travail associé aux points d'action et aux indicateurs de performance clés établis, ainsi qu'à rédiger des articles de blog.

• Voir le cahier de charges
• Postulez ici

Comité d'adhésion membre

En tant qu'organisation de membres, l’AIP2 Canada recherche des membres de comité pour conseiller le conseil d'administration et le personnel de l'organisation sur la question des objectifs concernant la rétention, le recrutement et la croissance des membres. Ce comité comporte également un volet pratique pour les bénévoles, car on pourrait leur demander d'aider l'équipe opérationnelle à entreprendre une partie du travail associé aux mesures à prendre et aux indicateurs clés de performance établis.

• Voir le cahier de charges
• Postulez ici